Payroll process for Research Commons Graduate Academic Assistants (GAAs):
Below is an outline of the pay process for GAAs associated with the Research Commons. Please ensure you read the information thoroughly to insure that you are always paid on time for all hours worked.
- UBC Payroll deposits pay cheques bi-weekly, students must complete the Personal Data Form with direct deposit information if they are a new hire.
- GAAs can self-report their hours on WorkDay once their student worker profile has been set up by HR, it is recommended to submit your hours on a weekly basis so no pay periods are missed
Deviations in hours worked generally must be approved ahead of time in consultation with your Team Lead and the Research Commons Coordinator
- How to submit hours worked in WorkDay:
- under “applications” select “time”
- hours can be entered for ‘this week’, ‘last week’, or ‘select week’ please note: future hours cannot be entered, ensure all hours entered have already been worked
- select any day from the Calender, this will take you to the full calendar page where you can see the full week
- click on any day and a new window will open, from here you can enter time in and time out for all shifts worked
- repeat entering in/out time for the week and be sure to “submit” when done
additional instructions and troubleshooting can be found on the UBC IT page: https://ubc.service-now.com/selfservice?id=kb_article&sys_id=9cef88b31b0cac1424c255b62a4bcb02&table=kb_knowledge
For information on paydays and pay periods, please refer to the following, taken from https://finance.ubc.ca/payroll/your-pay.
All employees at UBC will be paid on the 15th and last day of the month. If you are paid hourly, your payday on the 15th will include hours worked from the 24th day of the previous month to the 8th day of the current month. Your end-of-the-month pay will include hours worked from the 9th to the 23rd of the current month. Paydays falling on holidays or weekends are moved to the preceding non-holiday day.
You can access a PDF copy of UBC’s current pay schedule by clicking the button under “Payroll Calendar” at https://finance.ubc.ca/payroll/procedures-resources-administrators.
In the event you have any questions regarding your pay associated with your Research Commons position, please contact the Research Commons Coordinator.
Thank you for taking the time to review this information. We’re excited to have you on our team, and we look forward to working with you!